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CfT: Laois County Council require the Provision of Services for Conference and Event Management for Midlands Ireland

Name of Contracting Authority:
Laois County Council
Publish on behalf of:
Longford County Council
Offaly County Council_448
Westmeath County Council
Participating bodies:
Longford County Council
Offaly County Council_448
Westmeath County Council
Title:
Laois County Council require the Provision of Services for Conference and Event Management for Midlands Ireland
CfT CA Unique ID:
Evaluation Mechanism:
Most Economically Advantageous Tender (MEAT)
Description:
The Midland Region (comprising of Laois, Longford, Offaly and Westmeath, with Laois County Council nominated as lead authority) invites responses to this tender request from suppliers for event management services. The services will primarily be focused on a Midlands Regional Showcase event, set to take place in the TUS Sports Arena in Athlone on September 4th 2025. This one-day event will span the 7,000smq venue and highlight the region as a destination of choice to invest, work, live, visit and study. It is envisaged that the Midlands Showcase will be a mix of Exhibition, Conference and Demonstrations, making maximum use of what is a large event space. Set and Staging design should be developed in partnership with the Midlands Ireland team and reflect the key pillars of the Midlands Ireland project in themed ‘zones’ for activities linked to Investing, Living, Working, Studying and Visiting the Midlands region. Each zone should have a central space for demonstrations, as well as space for exhibitors. In addition to these zones, there should be dedicated central Conference area for talks and seminars as the central focal point to the space. The Venue, TUS Arena, has been booked for the event, with set-up day on the 3rd of September, followed by the event itself on the 4th of September. As the space is a considerable size, the staging will be vital in generating the required visual impact and creating an experiential event for attendees. It is very important that a sense of occasion is generated on entering the venue, and moving through the space, in line with the goal of the event which is to Showcase all which the Midlands has to offer. Introducing height in the staging to what is a very tall space will be important, as will clear indications/visual guides of the ‘zones’ for invest/work/live/visit/study, and key demonstration/exhibition spaces created in partnership with regional stakeholders. The event layout and staging plan should include central conference/speaker space, zoned spaces for each of the key pillars with demonstration spaces, and also and exhibition section for regional stakeholders to host stands.
Procurement Type:
Services
CPC Category:
Other services
Directive:
2014/24/EU (Classic)
Procedure:
Open
CfT Involves:
A Public Contract
CPV Codes:
79951000-Seminar organisation services
79952000-Event services
79953000-Festival organisation services
79956000-Fair and exhibition organisation services
Contact Point:
Emmet Kavanagh
Award per Item:
No
Inclusion of e-Auctions :
No
NUTS codes:
IE063
Estimated value (EUR):
Awarded (CAN) value:
166,043.85
Above or Below threshold:
Below
Time-limit for receipt of tenders or requests to participate:
30/04/2025 00:00
Deadline for dispatching invitations:
End of clarification period:
22/04/2025 00:00
Tenders Opening Date:
01/05/2025 00:00
Allow suppliers to make an online Expression Of Interest:
Yes
Contract awarded in Lots:
No
Contract duration in months or years, including any options and renewals:
12 months
Validity of Tender in days or months:
180 days
EU funding:
Yes
Multiple tenders will be accepted:
No
Date of Publication/Invitation:
27/03/2025 14:00
TED links for published notices:
Date of Awarding:
21/10/2025 11:13
Language of publication:
EN
Number of openers:
Two