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CfT: SINGLE PARTY FRAMEWORK FOR THE SUPPLY OF A SAAS BASED BOARD AND COMMITTEE MANAGEMENT SOFTWARE SOLUTION TO HORSE RACING IRELAND AND SUBSIDIARIES

Name of Contracting Authority:
Horse Racing Ireland (HRI)
Title:
SINGLE PARTY FRAMEWORK FOR THE SUPPLY OF A SAAS BASED BOARD AND COMMITTEE MANAGEMENT SOFTWARE SOLUTION TO HORSE RACING IRELAND AND SUBSIDIARIES
CfT CA Unique ID:
Board Room Technology
Evaluation Mechanism:
Most Economically Advantageous Tender (MEAT)
Description:
Horse Racing Ireland (HRI) was established by the Irish Government under the Horse and Greyhound Racing Act 2001 and the Irish Horseracing Industry Act 1994. It is a commercial semi-state body that is responsible for the administration, promotion and development of Horse Racing in Ireland. HRI subsidiaries include Irish Thoroughbred Marketing Ltd (ITM), Tote Ireland Ltd and HRI Racecourse Division consisting of Leopardstown Racecourse, Fairyhouse Racecourse, Navan Racecourse, Tipperary Racecourse and Leopardstown Golf Centre. HRI Headquarters are located in Ballymany, Newbridge, Co Kildare. The Contracting Authority reserves the right to use this framework for any other industry body in which it is involved or affiliated. Horse Racing Ireland (HRI) is looking for a SaaS based software solution for the electronic distribution of confidential documents in a secure manner for meetings of the organisation’s Board and Committees. The proposed Board and Meeting Management System must be cloud-based and securely hosted. The System must be fully managed, with no requirement for any involvement by the HRI’s staff in managing the server infrastructure. The Tenderer should provide an overview of their application solution, the software architecture and the technology used. The System must provide a user-friendly, intuitive interface that offers ease of navigation and requires minimum training or support to use the key functionality. Please refer to the attached Invitation to Tender Document for detailed specification.
Procurement Type:
Supplies
Directive:
2014/24/EU (Classic)
Procedure:
Open
CfT Involves:
The establishment of a framework agreement
Framework agreement Timeframe:
29/01/2028 00:00
CPV Codes:
48311000-Document management software package
48310000-Document creation software package
48330000-Scheduling and productivity software package
48316000-Presentation software package
48332000-Scheduling software package
48900000-Miscellaneous software package and computer systems
Award per Item:
No
Inclusion of e-Auctions :
No
NUTS codes:
IE
Estimated value (EUR):
200,000
Awarded (CAN) value:
200,000
Above or Below threshold:
Below
Time-limit for receipt of tenders or requests to participate:
12/12/2023 12:00
Deadline for dispatching invitations:
End of clarification period:
01/12/2023 19:00
Upload of documents within the clarifications:
Yes
Tenders Opening Date:
12/12/2023 12:30
Allow suppliers to make an online Expression Of Interest:
Yes
Contract awarded in Lots:
No
Contract duration in months or years, including any options and renewals:
4 years
Validity of Tender in days or months:
12 months
EU funding:
No
Multiple tenders will be accepted:
No
Date of Publication/Invitation:
20/11/2023 16:18
TED links for published notices:
Language of publication:
EN
Number of openers:
Two